Expense Claims

1. Treasurers must approve the expenditure before anyone makes a purchase. No purchases should be approved if you do not have enough funds in your group account, as the individual would not be able to be reimbursed and we wouldn’t want anyone to be out of pocket!
2. The individual who made the purchase should send the treasurer the details of their claim, along with their bank details and copies of VAT receipts or invoices as proof of purchase.
3. The treasurer should check everything matches up and then submit the claim and receipts using the Student Group Form. Please note, this form must be completed within one month of the expense being incurred; large purchases will need to be discussed with the Student Opportunities Team prior to their completion.
4. The expense claim should be paid back into the individual’s bank account within three weeks of us receiving it as long as the funds are available and documentation correct.

Please note, we are not able to process expense claims for:

• Alcohol
• Prizes or rewards
• Items for individual members