Booking Campus Spaces

Here’s How It Works:

1. Choose a space: All spaces on campus are available for you to book! Below, we have put together a small guide to help you choose the right venue for you based on your activities and your expected number of attendees. We've also included a map of the University's campus so you get a better idea of the location of each building. We highly encourage you to check out the space before submitting your request so you know exactly what the room looks like. We'll ask you for a back-up location, just in case your first choice is not available, so make sure your pick out two possible spaces.
   
   
2. Complete your risk assessment: After choosing your activities and your space, you'll have a better idea of what kind of hazards may be present in your event. If your annual risk assessment doesn't cover your event, you'll need to write a new one and have it signed by us to make it valid. Please note, without a valid risk assessment, we won't be able to process your request. 
   
   
3. Fill out the form: Tell us what room you need (where possible, please write down the specific room you wish e.g. DB.311), what activities you want to host, what your event is about, when you’re planning to host your event, and at what time. Don’t forget to attach your valid risk assessment to your request!
   
   
4. Get an update on your request: Our team will notify you as soon as we have an update from the University. Once everything is booked, we'll send you a confirmation email with the terms of your booking.
   Sometimes, the rooms you've requested may not be available - we'll reach out to you to ask you to change locations or move the date for your event.
   
   
5. Advertise!: After you receive your confirmation, you can start advertising your event and confirming dates with your guest speakers (where needed). When planning your events, it is important that you submit your forms with more than enough time so you can advertise your events well in advance!

Space Name & College	Capacity	Possible Activities	Additional Notes	Photo
The Base Digby Stuart	Up to 30	Board game night Small gatherings	Food & drinks allowed. Room has a kitchenette where you can make yourself tea or other hot drinks.
Chapman Hall Southlands	Up to 150*	Large scale events Seminars Guest speaker talks Award nights	Food & drinks allowed Projector available
Covent Parlour Digby Stuart	Up to 60	Round table discussions Debate nights Craft nights	Food & drinks allowed Projector available
David Bell Digby Stuart	Up to 45	Small gatherings Board game night  Coding session Graphic design challenge	Some rooms have computers available No food allowed inside Projector available
David Bell Cinema Digby Stuart	Up to 90	Film Nights	No food or drinks allowed
Digby Chapel Digby Stuart	Up to 200*	Seminars Guest speaker talks Choir practice	No food allowed
Gilroy Froebel	Up to 60	Book club meetings Collage night Small gatherings	Food and drinks allowed Projector available
Jebb Auditorium Froebel	Up to 250*	Dance rehearsal Theatre workshop Guest speaker talk	Food and drinks allowed Projector available
Lulham Froebel	Up to 60	Craft sessions Academic workshops Small gatherings	No food allowed
Mandela Digby Stuart	Up to 70	Film quiz night Paint and sip Book club meeting	Food and drinks allowed Projector available
MA.002 (Mandela) Digby Stuart	Up to 150	Guest speaker talk  Academic workshop	No food or drinks allowed Projector available
Mandela Court Room Digby Stuart	Up to 35	Mooting simulations Law workshops	No food or drinks allowed Projector available
Michaelis Theatre Froebel	Up to 150*	Dance rehearsal Dance performance Theatre workshop	No food or drinks allowed No shoes allowed inside
Monte Hall Froebel	200+*	Large scale events Theatre performances Rollerskating afternoon	Food and drinks allowed Lighting and sound equipment available upon request
Queen's Building (QB.001-) Southlands	Up to 40	Board game night Reading club Roundtable discussions Small gatherings	Drinks & snacks allowed Projector available
The Reef Southlands	Up to 80	Board game night Quiz night Food showcase	Drinks & snacks allowed
The Union Bar Froebel	150+*	Karaoke night Spoken word night Cabaret night Talent show	Drinks allowed*
William Morris Theatre Whitelands	Up to 80	Film nights	No food or drinks allowed

*Please note, events with more than 100 attendees will be considered large-scale events and you'll need to book a meeting with us.